Audit log

Every gram, every rate, every edit. On the record.

Easy Jewelry records who added, edited, deleted or printed your invoices, bills, fixings, vouchers and items, and shows exactly what changed: old value in red, new value in green.

Book a demo See an edit, line by line

15 record types tracked
Added, edited, deleted and printed
Nothing extra for your staff to do

Invoice #10482 · Edited

Editedsara.k · 12/Oct/2026 16:42 · Main Branch

Sample: changes to Invoice 10482
Field	Before	After
Gold gram rate	Before: 492.4000	After: 486.1500
Gross weight	Before: 24.350	After: 23.850
Pure weight	Before: 22.305	After: 21.847
Making	Before: 365.25	After: 240.00
Subtotal	Before: 11,348.23	After: 10,860.92
+8 more changes

Questions every jewelry owner has asked

In jewelry, a small edit is never small. It’s weighed in grams and multiplied by the gold rate.

“Who changed the gold rate on this invoice after the customer left?”

Rates are typed by hand, and a few points lower on a heavy piece is hundreds in margin.

“Where did half a gram go?”

Gross and pure weights get edited after the sale, and at gold prices half a gram is real money.

“Invoice number 10475 is missing. Was it deleted?”

A sale is rung up, cash is taken, and the invoice is deleted at closing.

“Why is the making charge zero on this bangle?”

Making charges are the easiest unofficial discount.

“Why does the customer have a second copy of this invoice?”

Reprints are used to hand out duplicate receipts or to show an edited version.

“Who changed the purity of this item?”

Changing an item’s actual purity silently re-values pure weight on everything that uses it.

Without a record, every one of these turns into a guess.

How it works

Your team works as usual.

Invoices, bills, fixings and vouchers are saved, edited, deleted and printed exactly as today. No extra clicks.

Every change is captured.

Easy Jewelry stores who did it, when, at which branch, and a full copy of the record before and after.

You see exactly what changed.

Open the Audit Log, pick a day, and read every change in plain words, old value in red, new value in green.

Invoice #10482 · Edited

Editedsara.k · 12/Oct/2026 16:42 · Main Branch

Sample: every field changed on Invoice 10482
Field	Before	After
Gold gram rate	Before: 492.4000	After: 486.1500
Gross weight	Before: 24.350	After: 23.850
Pure weight	Before: 22.305	After: 21.847
Making	Before: 365.25	After: 240.00
Subtotal	Before: 11,348.23	After: 10,860.92
VAT	Before: 567.41	After: 543.05
Total	Before: 11,915.64	After: 11,403.97
Bangle 22K [BG30118] - Gross weight	Before: 24.350	After: 23.850
Bangle 22K [BG30118] - Pure weight	Before: 22.305	After: 21.847
Bangle 22K [BG30118] - Making	Before: 365.25	After: 240.00
Bangle 22K [BG30118] - Subtotal	Before: 11,348.23	After: 10,860.92
Bangle 22K [BG30118] - VAT	Before: 567.41	After: 543.05
Bangle 22K [BG30118] - Total	Before: 11,915.64	After: 11,403.97

Sample: item line changed on Invoice 10482
Change	Item	Qty	Purity	G.Weight	P.Weight	Making	Total
Changed	Bangle 22K [BG30118]	1	0.916	Before: 24.350After: 23.850	Before: 22.305After: 21.847	Before: 365.25After: 240.00	Before: 11,915.64After: 11,403.97

Sample: header of Invoice 10482 before and after the edit
Field	Before	After
Date	12/Oct/2026	12/Oct/2026
Reference	INV-10482	INV-10482
Customer	Walk-in customer	Walk-in customer
Type	Fix	Fix
Tax	Tax	Tax
Currency	AED	AED
Gold gram rate	Before: 492.4000	After: 486.1500
Gross weight	Before: 24.350	After: 23.850
Pure weight	Before: 22.305	After: 21.847
Making	Before: 365.25	After: 240.00
Subtotal	Before: 11,348.23	After: 10,860.92
VAT	Before: 567.41	After: 543.05
Total	Before: 11,915.64	After: 11,403.97
Salesman	sara.k	sara.k

One edit, field by field, line by line.

Before and after, for every field

Rates, weights, purity, making, VAT, totals, payments, memo. Every field that changed is listed with its old and new value, so you never compare two printouts by hand again.

Invoice #10482 · Edited

Sample: old and new values on Invoice 10482
Field	Before	After
Gold gram rate	Before: 492.4000	After: 486.1500
Gross weight	Before: 24.350	After: 23.850
Pure weight	Before: 22.305	After: 21.847
Making	Before: 365.25	After: 240.00
Subtotal	Before: 11,348.23	After: 10,860.92
VAT	Before: 567.41	After: 543.05
Total	Before: 11,915.64	After: 11,403.97
Bangle 22K [BG30118] - Gross weight	Before: 24.350	After: 23.850
Bangle 22K [BG30118] - Pure weight	Before: 22.305	After: 21.847
Bangle 22K [BG30118] - Making	Before: 365.25	After: 240.00
Bangle 22K [BG30118] - Subtotal	Before: 11,348.23	After: 10,860.92
Bangle 22K [BG30118] - VAT	Before: 567.41	After: 543.05
Bangle 22K [BG30118] - Total	Before: 11,915.64	After: 11,403.97

Line by line, down to the barcode

See which item line was added, removed or changed, with its barcode, quantity, purity, gross and pure weight, and making. A changed line shows the old value above the new one.

Invoice #10479 · Edited

Editedomar.b · 12/Oct/2026 13:52 · Second Branch

Sample: item lines on Invoice 10479
Change	Item	Qty	Purity	G.Weight	P.Weight	Making	Total
Changed	Ring 22K [RG20907]	1	0.916	Before: 6.420After: 6.120	Before: 5.881After: 5.606	150.00	Before: 3,159.50After: 3,019.13
Removed	Chain 18K [CH40211]	1	0.750	8.120	6.090	120.00	3,234.68
Added	Chain 18K [CH40212]	1	0.750	8.050	6.038	120.00	3,208.14
Unchanged	Earrings 22K [ER11007]	1	0.916	4.200	3.847	95.00	2,063.48

Deleted never means gone

When an invoice, bill, return, voucher or fixing is deleted, the log keeps a full copy of it: customer, every item, every payment, the total, and who deleted it.

Invoice #10475 · Deleted

Deletedcashier2 · 12/Oct/2026 09:31 · Main Branch

Invoice at the time it was deleted

Date: 11/Oct/2026
Reference: INV-10475
Customer: Walk-in customer
Total: 3,250.00 AED
Items: Ring 22K [RG20931], G.Weight 3.110
Items: Ring 22K [RG20944], G.Weight 3.280
Payments: Payment: Cash / Main Cash / 3,250.00

Every print counts

Invoices, bills, returns and payment and receipt vouchers record every print. Three prints of one invoice on one afternoon is a question worth asking.

Audit Log

Sample: three prints of Invoice 10466
Date changed	User	Action	Event
12/Oct/2026 17:30	ahmed	Printed	Invoice #10466
12/Oct/2026 11:04	ahmed	Printed	Invoice #10466
12/Oct/2026 11:02	ahmed	Printed	Invoice #10466

Your whole business on one screen

The company-wide Audit Log opens on today. A summary shows how many records were added, edited, deleted and printed, by type. Click any number to see exactly those events. Filter by date, user, type or action, or search by name, reference or change.

Audit Log

Summary — Today: 12/Oct/2026

Sample summary for 12 October 2026. Choose a count to filter the list below.
Event type	Added	Edited	Deleted	Printed	Total






All

Sample audit events for 12 October 2026
Date changed	User	Action	Event	Name	Amount	Branch	What changed
12/Oct/2026 17:30	ahmed	Printed	Invoice #10466 / INV-10466	Walk-in customer	7,804.10 AED	Main Branch	Invoice printed
12/Oct/2026 16:42	sara.k	Edited	Invoice #10482 / INV-10482	Walk-in customer	11,403.97 AED	Main Branch	Gold gram rate: 492.4000 -> 486.1500; Gross weight: 24.350 -> 23.850; Pure weight: 22.305 -> 21.847; Making: 365.25 -> 240.00; Subtotal: 11,348.23 -> 10,860.92;…
12/Oct/2026 15:18	purchasing	Edited	Fixing #881 / FX-881	Golden Crest Trading (sample)	60,907.05 AED	Main Branch	Gold oz rate: 3,982.5000 -> 3,968.0000; Amount: 61,129.62 -> 60,907.05
12/Oct/2026 13:52	omar.b	Edited	Invoice #10479 / INV-10479	Walk-in customer	8,290.75 AED	Second Branch	Ring 22K [RG20907] - Gross weight: 6.420 -> 6.120; Ring 22K [RG20907] - Pure weight: 5.881 -> 5.606; Line removed: Chain 18K [CH40211] … ; Line added: Chain 18K…
12/Oct/2026 14:05	maryam	Added	Bill #3307 / BL-3307	Golden Crest Trading (sample)	48,915.30 AED	Main Branch	Bill added
12/Oct/2026 12:40	omar.b	Added	Currency Transaction #5521	Walk-in customer	2,000.00 AED	Second Branch	Currency transaction added
12/Oct/2026 11:04	ahmed	Printed	Invoice #10466 / INV-10466	Walk-in customer	7,804.10 AED	Main Branch	Invoice printed
12/Oct/2026 11:02	ahmed	Printed	Invoice #10466 / INV-10466	Walk-in customer	7,804.10 AED	Main Branch	Invoice printed
12/Oct/2026 10:15	ahmed	Edited	Item #214	Ring 21K	Actual purity 0.875	—	Actual purity: 0.875 -> 0.860
12/Oct/2026 09:31	cashier2	Deleted	Invoice #10475 / INV-10475	Walk-in customer	3,250.00 AED	Main Branch	Invoice deleted

Showing 10 of 162 events

Every record has its own history

A Log button on every invoice, bill, fixing and voucher list opens that record’s full timeline: when it was added, every edit, every print, and the delete if there was one.

Invoice #10482

12/Oct/2026 16:42 · sara.k
Edited
Gold gram rate: 492.4000 -> 486.1500; …
12/Oct/2026 13:20 · sara.k
Printed
Invoice printed
12/Oct/2026 13:19 · sara.k
Added
Invoice added

Admins onlyOnly admins can open the log.

Branch-awareBranch admins see their own branch.

ExportExcel, CSV, PDF or print, for your accountant.

No noiseSaving without a change records nothing.

What the Audit Log covers

Sales, purchases, returns, metal, cash, bank, items and opening balances. Fifteen record types, each with the actions that apply to it.

Record types covered by the Audit Log and the actions saved for each
Record type	Added	Edited	Deleted	Printed
Sales invoices	Added	Edited	Deleted	Printed
Sales return credit notes	Added	Edited	Deleted	Printed
Purchase bills (metal purchases)	Added	Edited	Deleted	Printed
Purchase return debit notes	Added	Edited	Deleted	Printed
Metal payment / receipt vouchers	Added	Edited	Deleted	Printed
Currency payment / receipt vouchers	Added	Edited	Deleted	Printed
Metal exchanges (old gold in / new gold out)	Added	Edited	Deleted
Metal fixings (rate fixing)	Added	Edited	Deleted
Bank transfers	Added	Edited	Deleted
Cheques & expenses	Added	Edited	Deleted
Journals	Added	Edited	Deleted
Metal openings (opening stock)	Added	Edited	Deleted
Items (karat, purity, category, barcode and tax settings)	Added	Edited	Deleted
Party opening balances		Edited
Account opening balances		Edited

Tracked in jewelry terms

Gross weight
Pure weight
Purity
Karat
Making
Unit making
Gold gram rate
Gold oz rate
Metal exchange rate
Exchange rate
Fix / Unfix
Hedge
VAT
Round off
Payments
Barcode
Memo
Salesman
Opening balance

What it looks like on a real day

The 511 dirham discount nobody approved

A bangle sold in the afternoon was edited at 16:42: the gram rate came down, half a gram came off the weight, and the making charge was cut. The total dropped by 511.67 AED. The owner saw it in the next morning’s “Edited” count.

16:42 · sara.k · Invoice #10482 · Edited · Gold gram rate: 492.4000 -> 486.1500; Bangle 22K [BG30118] - Gross weight: 24.350 -> 23.850; Total: 11,915.64 -> 11,403.97

The invoice that disappeared before opening time

A 3,250 AED cash sale from the evening before was deleted at 09:31 the next morning, before the owner came in. The log kept the full invoice: the customer, both rings, the cash payment, and the user who deleted it.

09:31 · cashier2 · Invoice #10475 · Deleted · Invoice deleted

One item, a quieter purity

Someone changed an item’s actual purity from 0.875 to 0.860. Every pure-weight figure using it moved with it. The item’s history showed who and when.

10:15 · ahmed · Item #214 (Ring 21K) · Edited · Actual purity: 0.875 -> 0.860

The fixing everyone remembered differently

The supplier said the fixing was agreed at one ounce rate; the books said another. The fixing’s history showed both versions, and who changed it, two days after it was entered.

15:18 · purchasing · Fixing #881 · Edited · Gold oz rate: 3,982.5000 -> 3,968.0000; Amount: 61,129.62 -> 60,907.05

Illustrative examples.

Built for everyone who answers for the numbers

Owner

A two-minute daily check of every branch, and a record you can use when a rate, a weight, or a balance is questioned.

Branch manager

Sees their own branch’s activity, and can answer the owner with the event instead of a guess.

Accountant

Knows which invoices, vouchers, journals, and opening balances changed after a period was reconciled, and from what.

Auditor

Gets an exportable, dated history of changes to sales, purchases, returns, and payments.

Counter staff

A fair record. When something is questioned, the log shows who actually did it.

Before the Audit Log, and after

Working without an audit log compared with Easy Jewelry Audit Log
Without an audit log	With Easy Jewelry Audit Log
You notice a missing invoice at month end	You see “Deleted 1” in today’s summary
“Who changed this?” ends in an argument	Name, time, and branch on every change
A deleted bill is gone	A full copy of it, items and payments included
You compare two printouts to find the difference	Old value in red, new value in green
Reprints are invisible	Every print is an event
The auditor gets explanations	The auditor gets an export

FAQ

What exactly does the Audit Log record?

Every time someone adds, edits, deletes or prints a covered record, it saves who did it, when, at which branch, the field-by-field changes, and a full copy of the record before and after.

Which records are covered?

Sales invoices, sales return credit notes, purchase bills, purchase return debit notes, metal and currency payment and receipt vouchers, metal exchanges, metal fixings, bank transfers, cheques and expenses, journals, metal openings, items, and party and account opening balances.

Do my staff need to do anything?

No. It runs automatically on every save, delete and print. There are no extra clicks and no approvals.

Who can see the Audit Log?

Only admins. An admin assigned to a branch sees that branch’s events.

Can someone delete or edit an entry in the log?

No screen in Easy Jewelry can edit or delete an audit entry, and only admins can open the log.

Can I see what a deleted invoice looked like?

Yes. The log keeps a full copy: the customer, every item line, every payment and the total, as they were when it was deleted.

Can I restore a deleted record from the log?

The log shows exactly what the record said, so you can re-enter or correct it. It does not restore records automatically.

If someone opens an invoice and saves it without changing anything, is that logged?

No. Only real changes are recorded, and numbers are compared at your own decimal settings, so rounding never shows up as a change.

What about invoices created before the Audit Log was switched on?

History starts on the day it’s switched on. Older records appear in the log after their next edit, print or delete.

Can I give the log to my accountant or auditor?

Yes. Export any filtered view to Excel, CSV or PDF, or print it.

Does it work across branches?

Yes. The company-wide log shows every branch, with the branch on every event, and you can review one branch at a time.

Audit log

See your own day on the record.

We’ll walk you through the Audit Log with an invoice edit, a delete and a reprint, so you know exactly what you’ll see every morning.

Book a demo Or talk to us